POLONIA INTER GENTES

Guidelines for authors:

Before submitting a text, authors are asked to check that the text meets the following criteria:

• The text has not been previously published or submitted to another journal or publisher
• The file is in .odt (Open Office) or .doc (Microsoft Word) format
• The file contains author information (ORCID, affiliation, email address)
• Key words and abstract (maximum 2500 characters including spaces) are included

Specific rules

Language of publication: Polish or English

Text length:  The text should be at least 20,000 characters

File format: OpenOffice (odt) or Microsoft Word (doc, docx)

Font: 12 Times New Roman, spacing: 1.5

Explanatory footnotes: At the bottom of the page

Justification: Both sides

Page numbering: In the bottom right-hand corner

Paragraphs: 1.25 cm

Articles are accepted on a rolling basis.

Bibliography

1. Should be placed at the end of the article
   2. Should be arranged alphabetically
   3. Should contain only items cited in the article

Guidelines for Part One - 'Studies'

Main text

1 The text levels should look as follows:

Author's name: Times New Roman 12 pt, left alignment
Institution: Times New Roman 12 pt, left alignment
Article title: Times New Roman 12 pt, bold, centred
If the article is divided into parts, they can be distinguished by means of intertitles according to the formula:
Times New Roman 12 pt, bold

Page numbers should be placed at the bottom right of the page.

Titles cited in the text, foreign language, meta-linguistic and other terms should be italicised. Use inverted commas for journal titles and titles given by the author.
Short quotations should be placed in continuous text within inverted commas.

Longer quotations (more than 50 words) should be distinguished by moving them to a new line with indentation of 1.25 cm on both sides, using Times New Roman 10 pt font and single spacing at the top and bottom, without using inverted commas in this case. A footnote should indicate the source of the quotation.

Omissions in quoted texts should be indicated by square brackets with a three dot in the middle [...].

When spelling names, use the original spelling in the native language for the persons mentioned. In the case of well-known figures, write them according to the rules of the Polish language (e.g. Christopher Columbus).

When giving dates in the text, the name of the month should be written in words (e.g. 20 June 1980).

Footnotes:

Footnotes are mandatory and should be edited using Times New Roman 10 pt. font, and should be single spaced (spacing 1) and aligned on both sides.
The correct notation for footnote references in the text is: text, footnote number, punctuation mark (full stop, comma, semicolon, brackets). E.g. "Autobiography was not a popular genre in the early Middle Ages [footnote number], although autobiographical elements appeared with intensity in various works1".

1 J. Strzelczyk, From the history of women's literary activity beyond the Pyrenees. The autobiography of Leonora López de Córdoba, in Ecclesia, cultura, potestas. Studies in the history of culture and society, ed. P. Kras et al, Krakow 2006, p. 790.

Please do not insert extra spaces or blank lines between footnotes.

Do not use soft enter (Shift+enter).

When preparing footnotes, please provide the initials of the author's first name and surname first, and then follow the current guidelines for the above bibliographical descriptions with the pages at the end (e.g. R. Pipes, The Russian Revolution, translated by Szafar, Warsaw 1994, p. 137).
Use the terms: thesis, thesis, ibid.

For subsequent citations, the title should be given in an abbreviated form, preferably to the first noun, without an ellipsis at the end. Do not use the terms dz. cyt. or op. cit.

Archives: name of archive/library in original language with locality, name of collection, reference of archive/library unit, card/page. E.g: Archiwum Państwowe w Poznaniu, Komitet Narodowy Polski w Paryżu, ref. 518, k. 7.

Another example: Biblioteka Jagiellońska in Kraków, Branch of Manuscripts, "Opera Raymundi Lulii", ref. Berol. Ms. Hisp. Qu. 63, k. 3.

Illustrations, tables:

Tables and diagrams included in the text must be numbered and described.
Photographs included must be at least 300 dpi.

Construction of bibliography:

Alphabetical order applies.

The bibliographic description of a book/monograph should be as follows:

author's surname and first name initials, title in italics, first name initials and translator's name (if the book has been translated) preceded by the translator's designation, edition number, place and year of publication.

E.g. Snyder T., Bloodstained Lands. Europe between Hitler and Stalin, transl. B. Pietrzyk, 2nd edition, Krakow 2018.

Journal article: author's surname and first name initials, title of article (in italics), title of journal (in inverted commas), volume/year number (year of issue in brackets), pages. E.g. Wolsza T., Statesman of the Polish emigration. Władysław Anders in the years 1945-1970, "Dzieje Najnowsze", 2 (2020), pp. 79-98.

For newspapers with daily dates, we write the number after the title of the newspaper, then the year of publication in brackets and finally the page. E.g: Benítez B., Arena pide diálogo a la izquierda, "El Mundo", 48 (2015), p. 4. The following description can also be used: Benítez B., Arena pide diálogo a la izquierda, 'El Mundo' No 48 of 21-22 March 2015, p. 4.

Article in a collective work: author's surname and first name initials, title of the article in italics, title of the collective work in italics preceded by the designation in:, volume number in Arabic numerals (for multi-volume publications, dictionaries, encyclopaedias, etc.) after the designation (vol., vol., Bd. depending on the place of publication), first name initials and surnames of the editors after the designation (ed., ed. depending on the place of publication), place and year of publication, pages. E.g. Drączkowski F., Jacniacka M., Ildefons of Toledo, in: Encyklopedia katolicka, vol. 7, ed. J. Duchniewski, Lublin 1997, pp. 20-21.

In the case of an item having more than one author, list each author in the description by surname in alphabetical order. E.g. Domínguez Ortiz A., Tuñón de Lara M., Valdeón Baruque J., Historia España, transl. Sz. Jędrusiak, 3rd ed., Kraków 2006; unless there are more than three authors, in which case limit to one author (whose name is first in alphabetical order) with "et al.".

Book/monograph published in a publishing series: author's surname and first name initials, title (in italics), place and year of publication, name of publishing series in brackets (with volume/book number), pages. E.g: Habielski R., Życie społeczne i kulturalne emigracji, Warsaw 1999 (Druga Wielka Emigracja, t. III).

Book introduction: surname and first name initials of the author of the introduction, title of the introduction in italics, description of the book in which the introduction is included preceded by the designation in:, pages occupied by the introduction. E.g: Tebinka J., Introduction, in A. Bregman, The history of the empty chair. The San Francisco Conference and the Polish Question (1945-1946), Warsaw 2009, pp. 7-20.

Website: indicate date of access in brackets. E.g. http://www.hiszpania-online.com/?strona,doc,pol,glowna,1288,0,290,1,1288,ant.html (accessed 10 April 2015).

Guidelines for Second Part - "From the life of the Polish community and Poles abroad".

• The text should be at least 5,000 characters long.
• If footnotes, illustrations, tables, etc. are used in the text, the rules contained in the guidelines for part I apply.

                                                                      Zamość , on the day of ……………………………..

PUBLISHING LICENSE AGREEMENT

concluded in Zamość on the ................................ year between:

Zamość Academy, ul. Pereca 2, 22-400 Zamość; NIP: 922 27 36 166 REGON: 060044114 represented by: dr hab. Paweł Skrzydlewski – Rector,

and

General Władysław Anders Institute, ul. Głowackiego 16, 20-060 Lublin; NIP: 946 26 93 574; REGON: 384948939, represented by: dr Bartosz Czajka - President

hereinafter referred to as the Publisher

and

Mrs./Mr. …………………………………………………………………………. address of residence ……………………………………………………………………….……….. hereinafter referred to as the Author.

• 1. Subject of the Agreement

1. The subject of the agreement is the regulation of copyright between the Author and the Publisher in the scope work covering the following article:

…………………………………………

hereinafter referred to as the Work, forming part of the content of issue …of the magazine entitled: "Polonia Inter Gentes”,

2. The author declares that:

a) the work that is the subject of this Agreement is the result of his own work and does not infringe the rights or personal rights of third parties;

b) is authorized to conclude and perform this contract;

c) obtained consent from persons whose images or statements, artistic or photographic works were recorded in the Work, to their use in the manner specified in this agreement;

d) the work is an original, previously unpublished work.

3. In the event that a third party raises claims against the Publisher related to the Work, the Author shall cover all damages incurred by the Publisher in connection therewith, including lost profits, damages, penalties, court costs and attorneys' fees, as well as the costs of ordering, developing and implementing replacement works free from third party rights.

• 2. License for the Publisher

1. On the date of signing this Agreement, the Author grants the Publisher a free, non-exclusive, perpetual license , without quantitative or territorial limitations, to use the Work for multiple editions and distribution on all known media, in all known fields of exploitation, and in particular to:

a) recording and reproducing the Work by any technique (including printing and electronic recording) on all known media (including IT, electronic and printing media) and in all IT systems (especially the Internet);

b) entering the Work into computer memory, distributing and reproducing it, introducing it into circulation and making multiple copies of it;

c) public performance, reproduction, exhibition and display of the Work, lending, renting and leasing as well as copies of reproductions of the Work;

d) making available, placing on the market and distributing the Work and copies of reproductions via computer networks, in particular the Internet, including the promotion or advertising of the Work, a magazine or the Publisher;

e) inclusion of the Work in a collective work;

f) making the Work available in electronic form in such a way that anyone can access it at a place and time of their choosing, in particular via the Internet;

g) sending the Work's metadata and the Work to commercial and non-commercial journal indexing databases.

2. Under this Agreement, the Author grants the Publisher a non-exclusive license to use the dependent rights to the Work, to the extent specified in this Agreement.

3. The Publisher is entitled to send the metadata of the Work and the Work to commercial and non-commercial databases and catalogues indexing journals.

4. The licenses referred to in this Agreement are not limited in quantity, time or territory.

5. The Publisher may grant further licenses or sublicenses for the use of the Work within the scope indicated in § 2, or other materials covered by the Work in whole or in part, derivative works, adaptations of the Work, including Creative Commons licenses consistent with the current models published by the Creative Commons organization, in particular the Attribution No Derivatives 4.0 International license (CC BY ND 4.0) or its latest version or another language version.

6. The Author undertakes not to publish, without the Publisher's consent, even as a co-author, in any other publishing house a work that would bear the same or a similar title or would be in any way competitive in relation to the work specified in this agreement.

• 3. Requirements for the Work

1. The author assures that:

a) The work meets the substantive, formal and linguistic requirements applied by the journal’s editorial office;

b) deliver the final and complete version of the Work in the form of an electronic file within 10 business days of concluding this Agreement, if it was not delivered to the Publisher simultaneously with concluding this Agreement;

c) provides the consents or licenses required by law if the Work uses third party content, in particular illustrations, within 10 business days of concluding this Agreement, if it was not provided to the Publisher at the same time as concluding this Agreement.

2. The Publisher has the right to withdraw from the Agreement if the Author does not deliver the Work in accordance with the Agreement and, despite setting an additional deadline of no less than 14 days, does not complete the requirements necessary for publishing the Work. The right to withdraw may be exercised no later than 6 months from the date of the breach of the Agreement by the Author.

• 4. Rules for publishing the Work

1. The Publisher is obliged to respect the personal rights of the Author, in particular the Publisher guarantees the Author the right to proofread.

2. The Publisher has the right to make changes to the Work resulting from editorial processing.

3. The number of copies of the Work in each published edition, as well as the manner of publication and the retail and wholesale price of copies are determined by the Publisher.

4. The Author has the right to receive free of charge ….. copies of the Work (so-called author’s copies). The Author may not distribute these copies commercially.

5. The Publisher will mark the Work with the Author's first and last name. In the event of adaptations of the Work or other changes to it, the Publisher will mark the changes in relation to the original accordingly. In the remaining scope, the Author undertakes that the author's personal rights will not be exercised.

• 5. Final provisions

1. In matters not regulated by this agreement, the provisions of the Copyright and Related Rights Act and the Civil Code shall apply accordingly.

2. Any changes to this agreement, termination or withdrawal from the agreement must be made in writing.

3. Any disputes that may arise in connection with this agreement shall be resolved by the courts having jurisdiction over the Publisher's registered office.

4. The Agreement was drawn up in two identical copies: one for the Publisher and one for the Author.

Author                                                                                                          Publisher

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.